Email final beginners.docx

Przemek Wielgosz              Final Copy - Beginners               05/01/2012             

E-mail Guide

1.  Basics

We have created an e-mail account for everybody; it is connected with your user account. On your desktop you should have a Microsoft Outlook Icon (highlighted on the picture below)

To run that program double click on that and after you should see this screen:

Mail Section (black frame):

There you have the inbox where all your e-mails are stored. You have some folders which will show you all your unread mails and sent items when you click on them. There are also sections for deleted e-mails and draft ones.

Junk E-mails – these are all your e-mails which the system considers as dangerous or you have marked as junk e-mail.

Option section (orange frame)

There we can write a new e-mail (New), print the e-mail (printer button), move to the next folder (move button). Next we have messages buttons, Reply, Reply to all (if the message is send to 2 or more recipients) and Forward which means send to the next recipient.  Next we have categorize, where you can categorize any message as a specific colour e.g. blue, green, orange, red, purple and yellow. Those colours have no meaning, the meaning depends on you.

2.  How to send a message?

When you click on the button, you should then see this window:

E-mail section (blue arrow), here you have to put an e-mail address of the recipient             

Your message Subject – what the message is about

Space for your message (orange arrow)

When you finish writing the message, ready to send, you have to just click the

button and your message instantly going to the recipient.

3.                        Other Facilities

You can attach any file to your message e.g. word processing file with your CV or report. The Attached file should look like this:

You can attach an item from another e-mail in your mailbox

You can attach your              business card to the e-mail, but first of all you have to create one.

Set your e-mail to High/Low importance

How to make the Business Card?

To create the business card you have go to “New” and click the “Contact” or the appropriate use keyboard buttons “crl+Shift+c”

Next you should see this window:

Now click on the business card (blue frame). After that you should see this window where you can easily edit your business card. You can just give your details and add the company logo or play with this for a little bit to make a creative business card.

This is what the  e-mail looks like:

Health and Safety

We suppose that you already know H&S rules but here is a little reminder to refresh them.

Now this is all you need know about e-mail and health & safety, thanks for reading

Your IT Team.